My first blog during the SPC12. My schedule is more crowded than I thought. I hope to bring you more summaries the next few days.
This session was hosted by Adam Harmetz and Alfons Staerk
Finally, the integration of SharePoint and Exchange is here. The new feature is called Site Mailboxes. While you might have already read or seen a lot about this feature, here a short summary of this feature.
The Site Mailbox is what is says it is. A mailbox within a SharePoint site. It is a kind of group mailbox, but controlled by the users. You and me. I can create a new Site Mailbox, which automatically creates a real mailbox in Exchange.
When you give access rights to people on the Teamsite where the mailbox is hosted, they automatically get access to the mailbox in their Outlook. This means the control of the mailbox is done from SharePoint, nice…
The demonstrations during the session showed a lot of functionality from the Outlook perspective. Let me summarize my favorite ones:
- The mailbox automatically gets added to your outlook when the Teamsite is shared.
- The document libraries as the inbox of the Teamsite appear in Outlook. Nice is that new documents are bold, just like unread email. And this is personal.
- You can drag document, attachments and other emails to both the inbox and the document library.
- Sharing an email can be done by drag and drop, forwarding or cc’ing the email to the Site Mailbox, which has unique address. I like it…
- The feature I loved most is when sending a document from Outlook it automatically sends the link to the document, not the document itself. A natural way for people to share documents, without extra clicks.
Some of the techy content of the session was that the integration between SharePoint and Exchange is quite smart. Dragging a document into Outlook thus Exchange, it wil be automatically routed to SharePoint for storage and only the link will be stored in Exchange. Actually the document is stored in a shared cached storage, meaning document only are stored ones for both platforms.
A good overview session, done with Office 356 by the way.
Finally a feature that will really improve productivity of all knowledge workers.